Roles · Management control
A reliable view of real cost, by item and by supplier
A real cost cannot be inferred from a total amount. Zylio agents read every line of your invoices, attach it to its reference, its supplier and its period, then keep the link back to the source document. You decide: Zylio commits to nothing without your approval.
What the role is up against
An average cost always hides two different prices
Management control works with whatever the accounting entry is willing to show: an amount, an account, a supplier. The unit price, the quantity and the discount stay inside the document. The four questions below are the ones your own invoices can already answer.
- Price history
- Price variability
- Framework agreement coverage rate
- Tailored audit
What management control hands over to the agents
Each situation has its own page: what is read, what it is checked against, what is reported.
- Keep a history of your purchase pricesA price series by reference, usable across several financial years.
- Know your real spend per supplierSpend consolidated by supplier group, not by registered company name.
- Map your supplier spendThe real breakdown of spend, by category and by entity.
- Explain your budget / actual variancesThe variance is brought back to the lines that make it up, not commented on in aggregate.
- Detect unbudgeted spendCommitments made outside the framework are reported with their reason.
- Compare prices across entitiesThe price variability of a single reference becomes measurable.
- Benchmark your purchase pricesYour prices placed back in their market, reference by reference.
- Make your procurement taxonomy reliableA stable allocation, the condition for a comparable cost per item.
A figure that can be traced back to the document
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- The agent records what it did, in the order it did it: who, what, how much, when.
The agents that carry the subject
Capture
Gather and consolidate all your procurement data.
Getting the line-by-line detail where you only had an invoice total.
The Capture agentCompliance
Every invoice checked against your agreements.
Telling a cost that is rising apart from a cost that was invoiced wrongly.
The Compliance agentMatching
Purchase order, goods receipt and invoice matching, automated.
Attaching the charge to the actual goods receipt, not to the date the document arrived.
The Matching agent
Your management tools stay in place
We fit around existing processes, we do not replace them. No development added inside the core of the ERP.
What Zylio does not do
Your ERP (the integrated system that holds your purchase orders and your invoices) is neither modified nor replaced: the analyses sit on top of it.
- We do not touch the ERP
- We commit to nothing without approval
- We contact no supplier
- Controls
- Personal data
- Use of data
- Traceability
Nothing is lost. Everything can be checked, everything can be proven.
- The contract clause and the invoice line, highlighted side by side.
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- No discrepancy is set aside in silence. Anything that matches no rule is raised, with its reason.
- The agent records what it did, in the order it did it: who, what, how much, when.
Frequently asked questions
How do you get a cost per item when the invoice only gives a total?
The Capture agent reads the document line by line: supplier, reference, quantity, unit price, discount, tax, terms. Every value extracted stays linked to the exact place in the document where it was read.
Does a cost discrepancy come from a price increase or from an invoicing error?
The two are told apart because the invoiced line is checked against what was negotiated: framework agreement, price list, rate schedule, amendment, indexation clause. An increase that complies with the contract is not flagged as a discrepancy.
Does the data need to be perfectly clean?
No. The Capture agent is designed for heterogeneous documents and incomplete reference data; structuring is part of the deliverable.
How do I check a Zylio conclusion?
Every discrepancy opens onto its evidence: the contract clause and the invoice line, highlighted side by side, with the calculation shown.
Who uses Zylio day to day?
Procurement, management control, finance and accounting. The interface is designed to be read by executives as much as by operational teams.
Measurable impact in every environment
More than 5 million procurement documents analysed
Between 1 and 7% of margin recovered
on the scope analysed
From 15 to 45% of time given back to teams, per FTE
depending on the scope and on data maturity
Zylio fits into your existing ecosystem.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Your data under high security.
Zylio meets the most demanding standards, and nothing is committed without your approval.
- Certifications
- Hosting
- Encryption
- Access
Read next
- Supplier price listsThe rate schedule of negotiated prices, by reference and by period.
- Compliance with negotiated termsWhat was invoiced, compared with what was signed.
- Link contracts, orders and invoicesA single repository you can query.
- Detect price increasesUnit price movements, line by line.
- Diagnostic in 3 weeksPrice history and variability, on your own data.
- The five Zylio agents, Graph and InsightFive control agents and two intelligence layers, to activate together or one at a time, depending on your priorities.
See what this looks like on your own data
Twenty minutes, on a spend category of your choosing. We show you what the agents detect, with the evidence behind it.
- No commitment, on your own data
- Result in 3 weeks
- 20 minutes, no sales pitch
- Your data stays hosted in France
- No change of tool or process