Roles · Accounts payable
Accounts payable: less data entry, fewer disputes, documents that always stay justified
Your accounts payable team spends its days re-entering, chasing and arbitrating. The Capture agent reads every document line by line; the Exception agent picks up the blocked cases and rebuilds their file. Less data entry, fewer disputes, documents that always stay justified. You decide: Zylio commits to nothing without your approval.
The problem
Three jobs in a single role
An accounts payable clerk does three things that have nothing to do with one another: re-entering what a document already contains, chasing the information that is missing, arbitrating cases that nothing has prepared. The first two take up most of the day. The third is the only one that calls for judgement.
You are not controlling 5% of your procurement out of negligence. You control 5% because nobody has the time to do the remaining 95%.
Two agents for supplier spend
Capture
Gather and consolidate all your procurement data.
Collection by dedicated mailbox, upload, SFTP, scan, API or ERP export. Reads every format (native PDF, scan, photo, spreadsheet, structured feed), then extracts line by line: supplier, references, quantities, unit prices, discounts, taxes, terms.
The end of re-entry. A procurement history you can finally query.
What the agent detects
Exception
Invoices without a purchase order, multi-order invoices, duplicates: handled.
Takes on what fits into no standard workflow, instead of sending it back to the team.
The queue of blocked cases stops growing.
What the agent detects
Less data entry, fewer disputes, documents that always stay justified
- Less data entry
- Values are read from the document, not retyped: supplier, reference, quantity, unit price, discount, tax. Including on a poor scan or a table running over several pages.
- Fewer disputes
- An invoice without a purchase order (PO for short) or split across several purchase orders no longer waits for someone to pick it up: the file is rebuilt before it reaches your screen.
- Justified documents
- Every extracted value stays linked to the exact place in the document where it was read. In review as in audit, the justification is already there.
Nothing is lost. Everything can be checked, everything can be proven.
- The contract clause and the invoice line, highlighted side by side.
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- No discrepancy is set aside in silence. Anything that matches no rule is raised, with its reason.
- The agent records what it did, in the order it did it: who, what, how much, when.
Frequently asked questions
Do you have to change tools for accounts payable?
No. The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
What is left for the team to do?
Deciding. The agents investigate: they read, compare, cost and document. It investigates, you decide.
Who uses Zylio day to day?
Procurement, management control, finance and accounting. The interface is designed to be read by executives as much as by operational teams.
Does the data need to be perfectly clean?
No. The Capture agent is designed for heterogeneous documents and incomplete reference data; structuring is part of the deliverable.
Which documents does Zylio handle?
Invoices, contracts and amendments, price lists and rate schedules, quotes, purchase orders, goods receipts, credit notes, statements, as native PDF, scan, photo or structured format, in several languages and currencies.
Measurable impact in every environment
More than 5 million procurement documents analysed
Between 1 and 7% of margin recovered
on the scope analysed
From 15 to 45% of time given back to teams, per FTE
depending on the scope and on data maturity
Zylio fits into your existing ecosystem.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Your data under high security.
Zylio meets the most demanding standards, and nothing is committed without your approval.
- Certifications
- Hosting
- Encryption
- Access
The needs of accounts payable, page by page
- Extract the data from every invoiceI want to stop typing my invoices in by hand
- Process invoices whatever their formatI read invoices where every supplier has its own format
- Release your invoices flagged as anomaliesI release invoices that have been stuck for weeks
- Allocate invoices with no purchase orderI allocate a non-PO invoice to the right accounting and cost codes
- Reduce your processing cost per invoiceI reduce my processing time and cost per invoice
- Manage your accounts payable performanceI track my cycle times, my touchless rate and my exception rate
See what this looks like on your own data
Twenty minutes, on a spend category of your choosing. We show you what the agents detect, with the evidence behind it.
- No commitment, on your own data
- Result in 3 weeks
- 20 minutes, no sales pitch
- Your data stays hosted in France
- No change of tool or process