Compliance: control 100% of your procurement
Your negotiated prices, checked line by line
A negotiated price is only secured once it is applied on the invoice. The Compliance agent checks every invoiced line against the framework agreement, the rate schedule and the discount terms, then costs the discrepancy and links it to its clause. You decide: Zylio commits to nothing without your approval.
The problem
“The contract says one thing. The invoice says another. Nobody has the time to check which.”
You are not controlling 5% of your procurement out of negligence. You control 5% because nobody has the time to do the remaining 95%.
A successful negotiation ends in a document. Its application plays out across thousands of invoice lines, over several months, in an ERP (the enterprise resource planning system that carries your purchase orders and invoices) that controls the process, not the price.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
What “the negotiated price” covers
Compliance is not checked against a single document. It is checked against every document that carries authority, in the version in force on the date of the invoiced line.
- Framework agreement and amendments
- The price, the term, the scope and the terms as they were signed, amendments included.
- Schedule of unit prices
- The list of prices agreed item by item and reference by reference, as signed off with the supplier.
- Price list
- A schedule of negotiated prices by reference and by period, which changes at every pricing deadline.
- Rate schedule
- The scales, options and ancillary charges, including those that do not appear in the framework agreement.
- Discount terms and volume thresholds
- The volume discount tiers and the discounts earned beyond an agreed volume.
- Indexation clauses
- The index chosen, how often it applies and the date from which it can take effect.
How the check runs
01
What was negotiated becomes usable
Your contracts, unit price schedules, price lists and rate schedules are read as they exist (native PDF, scan, spreadsheet) and become a dated, searchable price reference.
02
Every invoiced line is checked
The comparison covers the unit price, the quantity, the discount, the tax and the payment term, on the date of the line. On 100% of lines, not on a sample.
03
The discrepancy is costed and linked to its evidence
The contract clause and the invoice line are highlighted side by side, with the calculation shown. You review evidence, you do not approve a conclusion.
04
You decide what happens next
Claim, credit note, adjustment, note to the supplier: the decision is yours. Zylio contacts no supplier and commits to nothing without your approval.
Zylio does not promise “automatic” margin. It shows what has already been paid in error and provides the evidence to decide how to act.
Check that negotiated agreements are appliedCompliance
Every invoice checked against your agreements.
Checks every invoiced line against what was negotiated: framework agreement, price list, rate schedule, amendment, discount terms, volume thresholds, indexation clauses.
A claim that is documented and enforceable against the supplier, not a hunch.
What Compliance detects
- Invoiced price higher than the negotiated price
- Revision outside its due date or on the wrong index
- Volume discount or tiered rate not applied
- Service outside the contract, item outside the catalogue
- Payment terms not honoured
- A one-cent discrepancy repeated across thousands of lines
Nothing is lost. Everything can be checked, everything can be proven.
- The contract clause and the invoice line, highlighted side by side.
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- No discrepancy is set aside in silence. Anything that matches no rule is raised, with its reason.
- The agent records what it did, in the order it did it: who, what, how much, when.
Frequently asked questions
What is negotiated price compliance?
The check that the price actually invoiced matches the price agreed: framework agreement, schedule of unit prices, price list, rate schedule, amendment, discount terms, indexation clause. A negotiated price is only secured once it is applied on the invoice.
What happens if the contract provides for an increase?
An increase that complies with the indexation clause, applied on the right date and on the right index, is not a discrepancy. What surfaces is the revision made off schedule, the revision on another index, or the price applied before its effective date.
Do my contracts have to be structured in a tool already?
No. Contracts and rate schedules are read in the format where they lie dormant today, including scanned PDF. Structuring them is part of the agent’s work, not a prerequisite you have to meet.
How do I check a Zylio conclusion?
Every discrepancy opens onto its evidence: the contract clause and the invoice line, highlighted side by side, with the calculation shown.
Which agents should be activated first?
The one that matches your immediate priority. Most often: Compliance, because it directly costs what has been paid in error.
How long before a first result?
The diagnostic produces a figure in three weeks, on your real data and a framed scope.
Measurable impact in every environment
More than 5 million procurement documents analysed
Between 1 and 7% of margin recovered
on the scope analysed
From 15 to 45% of time given back to teams, per FTE
depending on the scope and on data maturity
Zylio fits into your existing ecosystem.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Your data under high security.
Zylio meets the most demanding standards, and nothing is committed without your approval.
- Certifications
- Hosting
- Encryption
- Access
Going further on compliance
- Check that negotiated agreements are appliedThe need, covered in detail.
- Supplier price listsThe negotiated rate schedule, by reference and by period.
- Check invoiced pricesThe invoiced price confronted with the negotiated price, line by line, with the gap quantified and the evidence ready to send.
- Framework contract complianceCheck volumes, revisions, penalties and execution terms against the signed contract, and prove every gap.
- BPU complianceCheck every invoiced line against the unit price schedule in force on its date, coefficients and revisions included, and prove every gap with the calculation.
- Framework contractsRead your framework contracts, check every invoice against the signed text and steer the execution of your agreements, with proof.
- Check annual price revisionsThe deadline and the index, checked.
- Check that volume discounts are appliedThe volume discount tiers actually applied.
- Check indexation clausesThe right index, on the right date.
- Detect off-contract servicesWhat is invoiced without having been agreed.
- Control 100% of your procurementThe pillar of the Compliance silo.
- The Compliance agentThe detail of the mechanism and of the range.
- Diagnostic in 3 weeksThe real coverage rate of your framework agreements.
See what this looks like on your own data
Twenty minutes, on a spend category of your choosing. We show you what the agents detect, with the evidence behind it.
- No commitment, on your own data
- Result in 3 weeks
- 20 minutes, no sales pitch
- Your data stays hosted in France
- No change of tool or process