Framework contracts
Framework contracts: control how your commercial agreements are executed, line by line
A framework contract sets prices, discounts, volumes and revision rules. Zylio reads those agreements, checks every order and every invoice against them, and shows you where execution drifts from the signed text: off-schedule price, ignored volume tier, revision applied outside its date. You decide; nothing leaves without your approval.
The problem
Why a well-negotiated framework contract is so often poorly executed
Negotiation takes months. Execution takes years, and nobody on the team has the time to reread it invoice by invoice, line by line.
Dense price schedules
A framework contract can carry thousands of references, each with its own price, unit, discount and revision rule. Nobody knows them by heart, and the buyer who negotiated them has sometimes moved on to another role by the time the first invoices arrive.
Manual checks, so partial ones
Control happens by sampling: a few invoices a month, usually the largest ones. The rest is paid on the strength of the contract, without anyone confirming that the invoiced unit price is actually the one written in the schedule.
Invisible volumes and thresholds
Volume discounts, sliding-scale tiers and minimum commitments depend on a running total that the ERP never compares with the contract. The threshold is crossed, the discount is never applied, and nobody notices until the year is over.
Terms that drift
A revision computed on the wrong index, a surcharge coefficient applied outside the cases the contract allows, a forgotten free-delivery threshold: each gap is small on its own, and their sum, over a year of invoices, is not.
A contract that is not in the ERP
The ERP knows the purchase order and the invoice. It does not know the price clause, the amendment or the unit price schedule. Those are documents, most often PDFs, and a PDF does not check itself against anything.
No view of performance
What share of spend actually goes through the contract? Which supplier honours its terms and which one quietly drifts? Without a line-by-line reading, those questions stay unanswered exactly when it is time to renegotiate.
How it works
What Zylio reads, and what it checks it against
Everything starts with the document. The Capture agent reads the framework contract, its amendments and its unit price schedules (BPU, the French term for a rate schedule), whatever the format: native PDF, scan, spreadsheet. It extracts every price line with its unit, discount, coefficient and revision clause, and keeps the link to the exact place in the document where each value was read. A supplier contract can hold 12,000+ price lines, pricing rules included: all of them are taken, none is sampled.
The Compliance agent then checks every order and every invoice against that reference. For an invoiced line, it finds the reference in the schedule, applies the discount and the revision due on the service date, and compares the expected price with the invoiced one. It checks cumulative quantities against volume tiers the same way, and revision dates against what the supplier actually applied on the invoice.
Each gap comes with its proof: the contract clause and the invoice line highlighted side by side, the expected-price calculation and the amount of the difference. No gap is dropped silently; whatever matches no rule is raised, with its reason, so that nothing is decided in a black box. You approve, dispute or close, and the decision is recorded. Zylio issues no claim and contacts no supplier.
Capture
The Capture agent reads the framework contract, its amendments and its unit price schedules (BPU, the French term for a rate schedule), whatever the format: native PDF, scan, spreadsheet.
Discover
The process
From signed contract to steering, in three steps
- 01
Structure
You upload your framework contracts, amendments and price schedules. They are read, structured and attached to the supplier, the purchasing category and the validity period. Control rules are derived from the text itself, then reviewed with you before the first invoice is checked.
- 02
Monitor
Every new invoice and every order is checked against the agreement in force on its date, not the latest version. Price, discount, volume and revision gaps are raised with their proof, ranked by amount and by supplier, ready for a decision.
- 03
Steer
Contract by contract, you follow the share of spend covered, the rate at which terms are honoured and the gaps still awaiting a decision. At renegotiation, you arrive with facts drawn from every invoice, not with impressions.
Reading and structuring contractual documents, in detail.
What changes
What changes for a procurement department
Control stops being a sample. From 5% to 100% of your purchases are checked, depending on the scope you choose, without adding headcount. The time spent rereading invoices goes back to negotiation and supplier management: 15% to 45% of time returned to teams, per FTE, depending on scope and data maturity.
Gaps are quantified and defensible. On the scopes analysed, that is 1% to 7% of margin recovered on the scope analysed, and each euro is backed by the clause and the invoice line that justify it. The conversation with the supplier changes in nature: it is about a signed document and a highlighted line, not about an impression.
The contract portfolio becomes readable. You know which agreements are actually used, which are bypassed by off-contract purchases, and which deserve renegotiation first, with the amounts to back the priority. These are the questions a 3-week diagnostic, on your data, settles before any commitment on your side.
Framework contract coverage, price gaps, unapplied credit notes: on your own documents.
Going further
Negotiated prices, price lists, compliance: the pages that go deeper
Executing a framework contract touches several subjects, each of which we cover on its own page.
Compliance with negotiated prices
The pillar for checking invoices against negotiated prices: what is compared with what, how the gap is proven, how it is handled once found. This is where overpayments are hunted down, invoice by invoice.
Supplier price lists and rate schedules
Periodically updated reference price lists and unit price schedules have their own control rules: indexation on a published index, revision dates, coefficients and surcharges. They get their own page.
Honouring the whole agreement
Beyond price: committed volumes, penalties, bonuses, deadlines and notice periods. Framework contract compliance covers the agreement as a whole, not only the price line.
The pillar for checking invoices against negotiated terms.
What we do not do
What Zylio does not do with your contracts
Zylio does not touch your ERP: it reads its exports or its API and writes nothing back. It takes no action without your approval, blocks no payment on its own and contacts no supplier on your behalf. Your contracts are hosted in France, never shared between customers and never used to train a model. Every check is logged in order: who, what, how much, when.
Zylio investigates, people decide. It shows what was paid outside the agreement and provides the proof needed to decide how to act.
Hosting in France, ISO 27001 and SOC 2 Type II, full audit trail.
Compliance
Every invoice checked against your agreements.
Checks every invoiced line against what was negotiated: framework agreement, price list, rate schedule, amendment, discount terms, volume thresholds, indexation clauses.
A claim that is documented and enforceable against the supplier, not a hunch.
What Compliance detects
- Invoiced price higher than the negotiated price
- Revision outside its due date or on the wrong index
- Volume discount or tiered rate not applied
- Service outside the contract, item outside the catalogue
- Payment terms not honoured
- A one-cent discrepancy repeated across thousands of lines
Nothing is lost. Everything can be checked, everything can be proven.
- The contract clause and the invoice line, highlighted side by side.
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- No discrepancy is set aside in silence. Anything that matches no rule is raised, with its reason.
- The agent records what it did, in the order it did it: who, what, how much, when.
Frequently asked questions
Which framework contract formats can Zylio read?
Native and scanned PDFs, spreadsheets, price schedules attached as annexes and amendments that change a schedule mid-term, in several languages and currencies. Every extracted value stays linked to the place in the document where it was read, so the reading can be verified by a human before it is used for control.
Do we need to connect Zylio to our ERP to control contract execution?
No. Zylio reads your ERP exports or API, whether SAP, Sage, Oracle, Microsoft Dynamics 365, NetSuite, Cegid or Workday, and changes nothing in it. Orders and invoices are checked against the contract outside the ERP; your approval workflows, your payment runs and your supplier records remain exactly as they are.
What happens when a gap is detected?
It is presented to you with its proof: the clause, the invoice line, the expected-price calculation and the amount of the gap. You decide whether to dispute it, settle it or close it, and your decision is logged with the case. Zylio issues no claim and never contacts the supplier on your behalf.
Where do we start if we have dozens of framework contracts?
With a 3-week diagnostic, on your data: a few contracts and the invoices attached to them, chosen with you. You will know, line by line, what was paid outside the agreement and whether the scope justifies going further. Often one or two suppliers account for most of the gaps, and that is where you start.
Measurable impact in every environment
More than 5 million procurement documents analysed
Between 1 and 7% of margin recovered
on the scope analysed
From 15 to 45% of time given back to teams, per FTE
depending on the scope and on data maturity
Zylio fits into your existing ecosystem.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Your data under high security.
Zylio meets the most demanding standards, and nothing is committed without your approval.
- Certifications
- Hosting
- Encryption
- Access
The other situations handled by the Compliance agent
- Negotiated price complianceEvery invoiced line checked against the framework agreement, the rate schedule and the discount terms; the discrepancy costed and linked to its clause.
- Framework contract complianceCheck volumes, revisions, penalties and execution terms against the signed contract, and prove every gap.
- BPU complianceCheck every invoiced line against the unit price schedule in force on its date, coefficients and revisions included, and prove every gap with the calculation.
- Check invoiced pricesThe invoiced price confronted with the negotiated price, line by line, with the gap quantified and the evidence ready to send.
- Supplier price listsThe schedule of negotiated prices by reference and by period, checked against every invoice on the date of the line.
- The 3-week diagnosticWhat we measure on your contracts, and how it is billed.
See what this looks like on your own data
Twenty minutes, on a spend category of your choosing. We show you what the agents detect, with the evidence behind it.
- No commitment, on your own data
- Result in 3 weeks
- 20 minutes, no sales pitch
- Your data stays hosted in France
- No change of tool or process