Compliance: check 100% of your purchases
Your supplier price lists, applied to every invoice
A supplier price list is a schedule of negotiated prices by reference and by period. It only has effect if every invoice is checked against it. The Compliance agent matches the invoiced price with the price in the schedule in force on the date of the line. You decide: Zylio commits to nothing without your approval.
The problem
“The contract says one thing. The invoice says another. Nobody has the time to check which.”
You are not controlling 5% of your procurement out of negligence. You control 5% because nobody has the time to do the remaining 95%.
A supplier price list is negotiated once a year and applied every day, across thousands of lines. In between, nobody re-reads the schedule: your ERP (the enterprise resource planning system that carries your orders and your invoices) checks the approval workflow, not the unit price against the period.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Where a price list comes loose from the invoice
- The period changed, the price did not
- The schedule in force at the time of the invoice is not the one that was used. An expired rate keeps being applied, or a new rate is applied before its effective date.
- The reference is not in the schedule
- An off-catalogue item is invoiced at the supplier price, with no negotiated price enforceable against it.
- The discount tier is not triggered
- The agreed volume is reached, and the corresponding discount does not appear on the invoice.
- The revision does not follow the clause
- The increase falls outside the due date, or relies on an index other than the one signed.
- The discrepancy is too small to be seen
- A one-cent discrepancy, repeated across thousands of lines, triggers no accounting alert.
- The schedule exists in several versions
- A file sent by email, an annex to the contract, an amendment signed later: nobody knows which one prevails any more.
From a dormant schedule to daily control
Nothing is asked of you upfront: no standardised file, no prior classification. The schedule is taken as it exists, with its period of validity.
- The contract clause and the invoice line, highlighted side by side.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
01
Your schedules become dated reference data
Price lists, BPU (the French unit price schedule), rate scales and amendments are read in their original format, including spreadsheets and scanned PDFs, then attached to their period of validity.
02
Every invoiced line queries the right version
The invoiced price is compared with the price in the schedule in force on the date of the line, reference by reference, unit by unit.
03
The discrepancy comes back with its evidence
The schedule line and the invoice line are displayed side by side, with the calculation. The reason is named: outside the period, off catalogue, missing discount, non-compliant revision.
Compliance
Every invoice checked against your agreements.
Checks every invoiced line against what was negotiated: framework agreement, price list, rate schedule, amendment, discount terms, volume thresholds, indexation clauses.
A claim that is documented and enforceable against the supplier, not a hunch.
What Compliance detects
- Invoiced price higher than the negotiated price
- Revision outside its due date or on the wrong index
- Volume discount or tiered rate not applied
- Service outside the contract, item outside the catalogue
- Payment terms not honoured
- A one-cent discrepancy repeated across thousands of lines
Nothing is lost. Everything can be checked, everything can be proven.
- The contract clause and the invoice line, highlighted side by side.
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- No discrepancy is set aside in silence. Anything that matches no rule is raised, with its reason.
- The agent records what it did, in the order it did it: who, what, how much, when.
Frequently asked questions
What is a supplier price list?
A schedule of negotiated prices by reference and by period. For a given duration, it sets the agreed unit price of each item or service. It is revised at each due date, which makes it a dated document: the version that prevails depends on the date of the invoiced line.
What is the difference between a price list and a BPU?
A BPU (bordereau de prix unitaires, a unit price schedule) lists the agreed prices item by item, usually attached to a public contract or a framework agreement. A supplier price list is a rate schedule with a dated validity, revised period by period. Zylio checks invoices against either.
My price lists sit in spreadsheets and emails. Can they be used?
Yes. The schedules are read where they are (spreadsheet, native PDF, scan, contract annex) and the applicable version is determined by its period. Structuring them is part of the agent’s work.
Which documents does Zylio handle?
Invoices, contracts and amendments, price lists and rate schedules, quotes, purchase orders, goods receipts, credit notes, statements, as native PDF, scan, photo or structured format, in several languages and currencies.
How do I check a Zylio conclusion?
Every discrepancy opens onto its evidence: the contract clause and the invoice line, highlighted side by side, with the calculation shown.
How long before a first result?
The diagnostic produces a figure in three weeks, on your real data and a framed scope.
Measurable impact in every environment
More than 5 million procurement documents analysed
Between 1 and 7% of margin recovered
on the scope analysed
From 15 to 45% of time given back to teams, per FTE
depending on the scope and on data maturity
Zylio fits into your existing ecosystem.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Your data under high security.
Zylio meets the most demanding standards, and nothing is committed without your approval.
- Certifications
- Hosting
- Encryption
- Access
Go further on your negotiated prices
- Compliance with negotiated pricesEvery invoiced line checked against your agreements.
- Check invoiced pricesThe invoiced price confronted with the negotiated price, line by line, with the gap quantified and the evidence ready to send.
- Framework contract complianceCheck volumes, revisions, penalties and execution terms against the signed contract, and prove every gap.
- BPU complianceCheck every invoiced line against the unit price schedule in force on its date, coefficients and revisions included, and prove every gap with the calculation.
- Framework contractsRead your framework contracts, check every invoice against the signed text and steer the execution of your agreements, with proof.
- Decode a complex rate scheduleScales, options and additional fees laid flat.
- Centralise your pricing termsOne reference version, for everyone.
- Check annual price revisionsThe due date and the index, verified.
- Apply your group terms everywhereThe rate negotiated nationally, applied in every entity.
- Keep a history of your purchase pricesA price series per reference, across several financial years.
- Check that negotiated agreements are appliedThe need, handled in detail.
- The Compliance agentThe mechanism and the range in detail.
- Diagnostic in 3 weeksThe variability of your prices, measured on your data.
See what this looks like on your own data
Twenty minutes, on a spend category of your choosing. We show you what the agents detect, with the evidence behind it.
- No commitment, on your own data
- Result in 3 weeks
- 20 minutes, no sales pitch
- Your data stays hosted in France
- No change of tool or process