Quotes
Supplier quotes: every line read, checked and ready for decision, before the order
Zylio handles your supplier quotes end to end: intake by mailbox, upload or API, line-by-line reading whatever the format, confrontation of every price with your agreements and your history, then a summary with the evidence next to each discrepancy. You decide; the agent investigates, without committing anything on your behalf.
The problem
A quote is quick to read and hard to check
The quote is the least controlled purchasing document. It arrives through ten channels, in ten formats, and yet it sets the price of everything that follows: the order, the receipt, the invoice. What is not questioned at the quote stage is paid three times over.
Scattered intake
One quote lands as an attachment in the buyer’s inbox, another as a download link with the requester, a third as a spreadsheet reworked by the supplier. Nobody knows how many quotes are open this month.
Re-keying that damages the data
To compare or to order, someone copies the lines into a spreadsheet or the ERP. A truncated reference, a missing unit, a rebate on the wrong line: the error is made before any control.
Control on the total, never on the line
The overall amount is compared with the budget. The unit price of each item is confronted neither with the framework contract nor with the last price paid. That is where drift hides.
The mechanism
What Zylio reads in a quote, and what it confronts it with
Capture receives the quote as it arrives: native PDF, scan, photo, spreadsheet, email attachment or feed from a supplier portal. It extracts every line (reference, description, quantity, unit, unit price, rebate, ancillary charges, lead time, payment and warranty terms) and keeps, for each value, the exact place in the document where it was read. A line on a second page or in an annex is not lost.
Compliance then confronts each unit price with what you negotiated: framework contract, price schedule, supplier price list, rate card, current amendment. Graph links the line to the real history of what you paid for the same item or service, with this supplier and with others. A missing rebate, a revision applied on the wrong index, an off-catalogue service come back with their reason.
The summary hides no calculation. For each discrepancy you see the quote line, the clause or history line that contradicts it, and the difference in figures. The buyer decides: accept, ask for clarification, renegotiate the item. Zylio never contacts the supplier and changes nothing in your ERP.
Accepted formats, extracted fields, confidence score and proof of reading.
The journey
Four steps, from the mailbox to the decision
The journey stays yours. Zylio fits in without changing who receives, who approves, who orders.
- 01
Intake
A dedicated mailbox, an upload, an SFTP or an API: every incoming quote is detected, filed by supplier and by tender, and attached to the purchase request that triggered it.
- 02
Reading
Line-by-line extraction, whatever the layout. Items are categorised against your taxonomy, units and currencies are made explicit, options and ancillary charges are isolated.
- 03
Control
Each line is confronted with the negotiated price and the history. What matches goes through on its own. What deviates comes back, qualified, with the evidence and the amount at stake.
- 04
Decision
The buyer approves, disputes or renegotiates from a single screen. The selected quote and its structured lines are exported to your ERP or procurement tool, in the form you choose.
What changes
What you get on every quote
Exhaustive reading
Every quote is read, not only those above a threshold. A hundred-line quote is handled like a three-line one, and a quote from a supplier never seen before like one from your main partner.
A price confronted with the agreement
The contract rate is no longer an intention: every proposed unit price is checked against it, before the order, while there is still time to discuss it.
A history that is used
The last price paid for the same item, on the same site or elsewhere in the group, appears next to the proposed price. Memory stops belonging to a single person.
Evidence for each discrepancy
The quote line and the clause that contradicts it, side by side. A negotiation argument you can put in front of the supplier, not an impression.
Time given back
Re-keying disappears, manual control focuses on qualified discrepancies. From 15 to 45 % of time returned to teams, per FTE, depending on scope and data maturity.
An audit trail
Who saw what, when, and on what basis the decision was made: each quote keeps its file, searchable and exportable.
Framework contract, price schedule, price list, amendment, discount terms: the reference confronted with the invoice.
Going further
One subject, five angles, one page for each
This page describes the full journey of a quote. Each step has its own page, with its own detail. Comparing several quotes with one another, on a common grid, belongs to the comparison of quotes. Analysing the prices of one quote against history, supplier price lists and indexation clauses belongs to quote analysis. What the AI reads and straightens out before any comparison is described on the AI analysis page.
Bringing heterogeneous quotes to a single format is covered by automatic standardization of quotations; the flow of the read quote into your tools by automatic integration of supplier quotations; and how to find a quote, a line or a price months later by intelligent search.
The pillar of the subject: offers on the same grid, a decision you can defend in committee.
What Zylio does not do
Four limits, set from the start
Zylio does not touch your ERP: it reads your exports or APIs and returns structured lines; you decide what goes in. It commits no order, accepts no quote and renegotiates nothing without your approval. It contacts none of your suppliers. Your quotes are never used to train a model and never shared between customers: hosted in France, ISO 27001, SOC 2 Type II, full audit trail.
Hosting, certifications, use of data, traceability.
Nothing is lost. Everything can be checked, everything can be proven.
- The contract clause and the invoice line, highlighted side by side.
- Every extracted value stays linked to the exact place in the document where it was read.
- The same case produces the same decision, today as in six months: the rules are applied deterministically.
- No discrepancy is set aside in silence. Anything that matches no rule is raised, with its reason.
- The agent records what it did, in the order it did it: who, what, how much, when.
Frequently asked questions
Which quote formats does Zylio read?
Native or scanned PDF, photo, spreadsheet, email with attachments, feed from a supplier portal. Multi-page tables, annexes and quotes of more than a hundred lines are read in full, and every value stays linked to the place in the document where it was read.
What is each price confronted with?
With the price negotiated in your framework contract, price schedule or supplier price list, and with the last price actually paid for the same item or service, with this supplier or another. When no reference exists, the line is flagged as such, never silently dropped.
Do I need to change my procurement tool or ERP?
No. Zylio sits between the intake of the quote and your ERP, reads what arrives and returns structured, checked lines. You decide what enters the ERP, when and through which channel; Zylio writes nothing there on its own, and your approval circuit stays exactly as it is.
Where do I start?
With a three-week diagnostic on your own quotes and contracts: you choose the scope, we read and confront each line, you see what should have been discussed before the order. A forty-five-minute demo on one of your own quotes is also possible, with the agents and evidence on screen.
Measurable impact in every environment
More than 5 million procurement documents analysed
Between 1 and 7% of margin recovered
on the scope analysed
From 15 to 45% of time given back to teams, per FTE
depending on the scope and on data maturity
Zylio fits into your existing ecosystem.
The ERP runs the process. Zylio handles the exception and recovers the value that escapes it: invoices without a purchase order, line-by-line price discrepancies, duplicates and overbilling, off-contract spend.
Your data under high security.
Zylio meets the most demanding standards, and nothing is committed without your approval.
- Certifications
- Hosting
- Encryption
- Access
Around quotes
- Compare supplier quotesThe pillar of the subject: offers on the same grid, a decision defensible in committee.
- Comparison of quotesSeveral quotes from one tender, compared item by item.
- Quote OCRWhat a quote contains and how each field is extracted.
- Book a demoForty-five minutes on one of your quotes, agents and evidence on screen.
See what this looks like on your own data
Twenty minutes, on a spend category of your choosing. We show you what the agents detect, with the evidence behind it.
- No commitment, on your own data
- Result in 3 weeks
- 20 minutes, no sales pitch
- Your data stays hosted in France
- No change of tool or process